Last week's project was the transcription of a delayed birth certificate for Henry Walter Johnson. What I transcribed was a copy of the document that was provided by the county a family member some time ago, possibly the exact one that was issued to Henry directly. It contains a number of details regarding his birth and it was issued by Kingsbury, SD. To learn more about Henry's birth certificate click here.
Today we'll look at another delayed birth certificate I have. It is a copy of Olena Marie Haner's (1903-1996) certificate that I requested in February, 2001 from Roberts County, SD. It is different enough from Henry's that I wanted to share it with you. Olena was my father's mother, my paternal grandmother.
This is a form that was printed onto a blank paper template, like letterhead, from a computer database. It was generated upon receipt of my request. For the entries added to the blank form, I have used bold, italicized font, and colored it blue for clarity.
Note the incorrect birth date of August 1, 1903. Olena's actual birth date was August 21, 1903. Somehow this document was created with the wrong date. Olena's birth record made out by the church when her baptism occurred correctly stated her birthdate as August 21, 1903. You can review that document by clicking here. I can remember attending celebrations, sending birthday cards, etc. while Olena was still living and those events were for her birthday on August 21. I don't know why she didn't have the date corrected.
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| IMAGE: Recent generated copy of the Birth Certificate for Oline "Olena" Marie Haner. Telling of her birth in 1903, filed in 1942. Received from Roberts Co. Registrar of Deeds, Sisseton, SD. This copy is in the family collection of Darlene Steffens. |
-------- transcription starts --------
South Dakota
Department of Health
VITAL RECORDS PROGRAM
PIERRE, SOUTH DAKOTA 57501
{State Seal}
CERTIFICATE OF BIRTH
FILE NUMBER: 140-1903-602764
NAME: OLINE MARIE HANER
DATE OF BIRTH: AUGUST 01, 1903 [sic]
SEX: FEMALE
COUNTY OF BIRTH: ROBERTS
DATE: JUNE 26, 1942
DATE ISSUED: FEBRUARY 16, 2001
MOTHER: ANNA MALINE OSTROM
(MAIDEN NAME)
FATHER: WARREN WARNER HANER
ISSUED BY ROBERTS COUNTY REGISTER OF DEEDS
CAROL MARTENSON
This is a true certification of the official Vital Record
filed in the Department of Health as provided in
Chapter 34-25 of the SOUTH DAKOTA CODIFIED LAWS.
Kathlene A Mueller
Kathlene A Mueller
State Vital Registrar
{Roberts County Register's Seal}
Any Alteration or Erasure Voids This Record
-------- transcription ends --------
As I was working on this project it came to mind that I had seen a different version of Olena's certificate that included her mother's signature. But where was it? Am I remembering it correctly and if so, why do I have two versions?
Going deeper into my papers, I indeed found another version of Olena's certificate. Lloyd, her son had given me a copy of her certificate he had, which is likely what the state issued to Olena in 1942 when she requested that a birth certificate be created for her. Indeed, it does contain her mother's signature. I think I received this copy in 2008. What Lloyd gave me is a negative image, black with white letters. I inverted it for you to have a better image to review.
This is a fill-in-the-blanks form. For the added entries I have used bold, italicized font, and colored it blue for clarity. My comments are surrounded by square-brackets [ ].
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| IMAGE: Delayed Certificate of Birth for Oline Marie Haner. Telling of her birth in 1903, filed in 1942. This copy is in the family collection of Darlene Steffens. |
-------- transcription begins --------
SOUTH DAKOTA DEPARTMENT OF HEALTH
DIVISION OF VITAL STATISTICS
DELAYED CERTIFICATE OF BIRTH
State File No. P [handwritten single letter in margin]
Co. Reg. No. 14641
Full Name at Birth Oline Marie Haner
Date of Birth August 1, 1903 [sic]
Sex Female
Birthplace (City or Town) Vernon
(County) Roberts
(State) So. Dak.
Color White
Father: Full Name Warren Warner Haner
Age 30
Birth-place Harrison Co. Iowa.
(State or Country)
Mother: Maiden Name Anna Maline Ostrom
Age 27
Birth-place Wicica Co. Minn.
(State or Country)
Affidavit: I hereby declare upon oath that the above statements are true.
Signature Mrs W W Haner
(To be signed by informant)
Mother of Olina Marie.
Address Douglas, North Dakota
Subscribed and sworn to before me this 9th. day of June, 1942
Seal My Comm. Expires July 1st, 1947
O. J. Hillesland
Notary Public
ABSTRACT OF SUPPORTING EVIDENCE
I hereby certify that the abstract of evidence above recorded is to my knowledge true and correct.
Signature [blank] Date signed [blank]
[blank]
(Title of Reviewing Official)
Registrar John A. Koeppe
Date Filed June 26 - 1942
{ SEAL - South Dakota - State Board of Health }
THIS IS TO CERTIFY, That the above is a true and correct copy of a certificate of a certificate of birth, filed in the office of the Division of Vital Statistics, South Dakota State Board of Health, as directed by Chapter 27.02 South Dakota Code of 1939.
J.F.D. Cook MD
Director of Vital Statistics
by [blank] Deputy
====================
[additionally added to the left-hand of document, printed vertically]
Where should certified copy or notification be mailed?
Print below name and address:
Name [blank]
Address [blank]
[blank]
It is apparent that Olena requested from Roberts County, South Dakota that a birth certificate be issued to her. A blank form was sent to her and she was able to have her mother sign as the informant who swore the information to be true and correct. The form was likely typed and completed by the notary public, Ole J. Hillesland who signed the document and also lived in Douglas, North Dakota. It was then returned to the office in Sisseton, South Dakota where the Registrar of Deeds office filed the document and sent to Olena her copy that we are reviewing here. It is thought that the form was from Sisseton as the registrar's name, John A. Koeppe is from that area as he was found later working in the office of the court of Roberts County, South Dakota.
Yes, her birthdate is wrong here too. So we know that the mistake started here and not on the previous certificate. This document also places her mother's residence in the Douglas, North Dakota area.
Another error to notice is that her name is spelled in two different ways, both appear on this last certificate. Full Name at Birth states her name as Oline Marie Haner. Then under the signature of person who is swearing the information is true is Mrs. W.W. Haner, the "Mother of Olina Marie." A slight variation to the spelling. Then again, as an adult, she would spell her first name OLENA and that is how I knew her name to be.
Unlike Henry Johnson's certificate that we reviewed last week, this last document does state it is a "Delayed" Certificate of Birth. It appears that there is a variety in the forms and formats used to provide birth information.
Amanuensis Monday is a weekly blog theme that was started by John Newmark, the author of TransylvanianDutch blog. John defines Amanuensis as "A person employed to write what another dictates or to copy what has been written by another." I also appreciate the good work and format examples of San Diego genealogist Randy Seaver of the blog Genea-musings. Thanks guys.
Transcribing helps me to learn what a document contains. I have learned over time that I have a tendency to "skim" over an item; a bad trait for a researcher who needs to learn even the smallest details documented records contain. Transcribing helps me to slow down and "smell the roses," and to capture all aspects of the paper in hand. It also gives me a better opportunity to share the document with you.
Thank you for stopping by today. I hope you have a good week.
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The URL for this post is: http://homefolktales.blogspot.com/2017/02/amanuensis-monday-delayed-birth.html.
Please comment regarding this post on the website by clicking the URL above and then use the "Comments" link at the bottom of each post. Or contact me by email at dsteff4246[at]gmail[dot]com. Thank you.
Copyright (c) 2017, Darlene M. Steffens
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